📧 PROFESSIONAL BUSINESS EMAIL IN KENYA
Send Every Email From
You@YourBusiness.com
Quotes, invoices and replies sent from a free Gmail or Yahoo address make a business look smaller than it is. Metridata sets up professional email on your own domain, so every message carries your brand and every mailbox belongs to your business.
Your own domain · Mailboxes you control · Set up by Metridata · Quote based on your team size
Your Domain
you@yourbusiness.com
On .co.ke, .com, .org or any domain you own
For Teams
info@ · sales@ · accounts@
Shared addresses plus one mailbox per person
Set Up For You
Mailboxes + DNS records
Ready on phones, laptops and webmail
2024
Gmail and Yahoo tightened sender rules
2025
Outlook.com added similar rules
3
Records that prove mail is yours: SPF, DKIM, DMARC
Yours
Mailboxes owned by your business
Why Business Email Is Worth Having
Small details that customers notice and mail providers check
🤝
Trust
A message from your own domain looks established and is harder for a stranger to dismiss as spam or a scam.
🔑
Ownership
When someone leaves your team, you keep their mailbox and reassign it. With a personal account, the history leaves with them.
📬
Delivery
Since February 2024, Gmail and Yahoo require at least SPF or DKIM from all senders, and all three records from senders of over 5,000 messages a day. A properly set-up domain starts from a better position.
🛡️
Control
An administrator can add and remove users, reset passwords and require stronger sign-in, depending on the platform.
Free Address or Your Own Domain?
What changes when your email matches your business
Free Address (Gmail, Yahoo)
❌ yourbusiness@gmail.com
❌ Account belongs to one person
❌ Messages leave with staff
❌ Informal first impression
❌ No admin controls
Business Email on Your Domain
✅ you@yourbusiness.com
✅ Accounts belong to your business
✅ You reassign the mailbox
✅ Consistent with your website
✅ Admin can add users and reset passwords
💰 Paid per mailbox, depending on the platform
What a Proper Business Email Setup Covers
More than just creating an address
📥
Mailboxes
One for each person who needs one, plus shared addresses such as info@ and sales@.
🌐
DNS Records
The MX, SPF, DKIM and DMARC records that route your mail and prove it is really from you.
📱
Devices
Webmail, plus setup on phones and laptops so your team can start using it straight away.
🔒
Security
Spam and virus filtering, and two-factor sign-in where the platform supports it.
How It Works
Four simple steps from first message to working inboxes
01
Tell Us Your Domain
Share your domain and how many people need a mailbox. If you already use email on that domain, tell us first so nothing is lost.
02
Get Your Quote
The price depends on the number of mailboxes and the platform. We send you a clear quote.
03
We Set It Up
We create the mailboxes and configure the records that keep your mail trusted.
04
Start Using It
Your team signs in on their phones and computers and starts sending from your domain.
Common Questions
Do I need a website to have business email?
No. You need a domain name, and you should own it in your own name. It can end in .co.ke, .com, .org or any other extension you choose. Our guide on choosing a web designer in Nairobi explains why. If you want a website too, see our website design services.
What does it cost?
It depends on the number of mailboxes and the platform. Contact us and we will quote based on your team.
Will this stop my emails going to spam?
It helps a lot, because proper authentication is one of the first things mail providers check. It is not a guarantee, since what you write and who you send to still matter. If you send marketing messages, read our guide on marketing consent in Kenya first.
Is business email safe for customer information?
Email often holds personal data, so use strong passwords and two-factor sign-in, and limit who can open which mailboxes. Our overview of the Kenya Data Protection Act explains what business owners need to know.
Ready to Look Like the Business You Are?
Tell us your domain and how many mailboxes you need, and we will send you a quote. You can also see everything we offer on our services page.
Call/WhatsApp: +254 792 672500 · Email: sales@metadata.co.ke
Sources: Google and Yahoo bulk sender requirements (February 2024); Microsoft Outlook.com requirements for high-volume senders (May 2025).